Visio on Desktop

Welcome to the Visio on Desktop feedback forum! We love hearing from customers and partners. To help us make Visio more awesome, we have partnered with UserVoice, a third-party service, to create this forum to hear your ideas and suggestions. Your use of the portal and your submission is subject to the UserVoice Terms of Service & Privacy Policy , including the license terms. Please do not send any novel or patentable ideas, copyrighted materials, samples or demos for which you do not want to grant a license to Microsoft.


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  1. Data refresh with coauthoring

    I would like to see a feature where when you are co-authoring documents that have an excel data source, anyone can refresh the data. At the moment, this is not possible.

    16 votes
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    0 comments  ·  Visio Services  ·  Flag idea as inappropriate…  ·  Admin →
  2. Populate flowcharts based on pictures

    I create a lot of process/business workflows with butcher paper & sticky notes. It would be great if I could take a picture of what I was working on & upload it into Visio. Then, all I would have to do is check to make sure everything was correct (and edit, if needed).

    12 votes
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    0 comments  ·  Flowcharts  ·  Flag idea as inappropriate…  ·  Admin →
  3. export to Excel

    I'd like to export the visio objects and content (example Network diagrams) into separate columns of different objects and displayed text, and connections between them.

    3 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  4. Make text in angled text boxes selectable/searchable after saving as PDF

    In Visio 2016, any text box that is completely vertical or horizontal (0°, 90°, 180°, -90°) is selectable and searchable after saving as a PDF however, if the text box is at an angle other than any of the above angles, the text is not selectable or searchable after saving as a PDF.

    This was possible with Visio 2010.

    15 votes
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    2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  5. Add data visualizer templates for Access Database

    It would be great to generate flowcharts automatically from Access database like it is done with Excel.

    2 votes
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    0 comments  ·  Flowcharts  ·  Flag idea as inappropriate…  ·  Admin →
  6. Connectors between Containers

    I cannot make a connector in Visio/Excel that maps between data containers/tables. I suppose this probably makes sense, but it would be sweet either way. I have ensured all the Step IDs are unique, so it would be nice if I could draw connections between different containers on visio and have the links appear in the Excel while using data visualizer.

    Background: I am trying to have one visio diagram that has multiple containers, each container is linked to its own table in excel.

    2 votes
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    0 comments  ·  Flowcharts  ·  Flag idea as inappropriate…  ·  Admin →
  7. Refreshing diagrams

    When I refresh my visio diagram from Excel, all the shapes are reorganized around the page. So I go through a process of putting them in the right space, then when I add a diagram from Excel, it undoes all that work and re-organizes them how it sees fit.

    Background: I am trying to have one visio diagram that has multiple containers, each container is linked to its own table in excel.

    2 votes
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    0 comments  ·  Flowcharts  ·  Flag idea as inappropriate…  ·  Admin →
  8. layers

    can you copy a layer from an existing one? selecting multiple items with different layers to then apply an additional layer ends up pushing all of those objects to the common layerset = pain. If you could copy an existing layer objectset then the number of subsequent edits are drastically reduced.

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  9. layers

    It would be really good if the Layers dialogue box was independent from the drawing i.e. you can flip through layers AND THEN EDIT THE DRAWING with the layers box still open. Locking the diagram whilst the layers box is open is a pain!

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  10. Allow For Co-Equal Partners at the Top of an Org Chart

    A user should be able to generate an Org Chart with co-equal partners at the top of the structure. Allow the flexibility to set up different types of businesses through the Wizard.

    3 votes
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  11. Add A Lock/Unlock toggle to the Right Click menu to lock shapes within a layer.

    Often when working with shapes that reside within or overlapping other shapes, when selecting a shape, especially selecting multiple shapes (shift-click), or copying a shape (ctrl-click), the underlaying shape gets selected also.

    If I'm lucky, after several attempts, I can select the shapes I want, but often, I have to assign the background shape to another (new) layer, then lock that layer, and remember to unlock it and remove from the temporary layer when I'm done.

    What I am proposing is the ability to lock a shape, by selecting it, right clicking on it, and selecting a Lock/Unlock item from…

    1 vote
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    0 comments  ·  UI and look & feel  ·  Flag idea as inappropriate…  ·  Admin →
  12. Data visualizer - Include multiple data visualizers in same visio file.

    I have multiple flows which I want to show in same visio file. I want to visualize every flow a seperate visio page. At the moment it's not possible to add a second data visualizer within the same file. Please make it able to create multiple Data visualizers from (multiple) excel(s) into same visio file.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  13. data visualizer

    Be able to provide HEADING and TITLE variable in data visualizer wizard.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add missing Actions ( like "Initialize variable") in the Triggers and Action tab for Power Automate

    On the Triggers and Actions tab of the Prepare to Export the action "Initialize variable" is not listed. Also the rest of the related variable actions are not listed.

    It would be helpful to add all the triggers and actions that are available in Power automate so that we can make our diagram complete.

    1 vote
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    0 comments  ·  BPMN  ·  Flag idea as inappropriate…  ·  Admin →
  15. Excel to Visio

    We are just discovering the ability to create process maps in Excel and export to Visio. This seems like it has potential to save us a lot of time.

    We would like the ability to do the following:
    1. Customize the Header (Title) area
    2. Specify color for the various Function groups
    3. Add a standard shape (Divided Process) to the Shapes dropdown list
    4. Add a customer shape (Divided Subprocess) saved to More Shapes > Favorites > My Shapes to the Shapes dropdown list

    4 votes
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    1 comment  ·  BPMN  ·  Flag idea as inappropriate…  ·  Admin →
  16. Floorplan/Seating chart linked to AD Users

    Allow creation of interactive seating chart/floorplan so that clicking on a user at a location pops AD user info (e.g. Delve details). Allow searching for a user/printer to find location.Results could be embedded in Sharepoint page, Teams tab, etc.

    5 votes
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    0 comments  ·  Extensibility & API  ·  Flag idea as inappropriate…  ·  Admin →
  17. how do you download visio?

    I want the full VISIO version on my laptop. I'm using the web version and it says download to Full Desktop version . But it doesn't work?

    1 vote
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    0 comments  ·  Flag idea as inappropriate…  ·  Admin →
  18. Allow closing file without having to save to SharePoint

    When I open, with Visio 2016, a Visio file from SharePoint, it opens the file ready to edit. If I try to close the file or exit the program it does not respond. I get no dialog saying that I must save the file. (This happens even if I have not changed anything in the file.) If I save the file, it allows me to close the file. However, I do not like to litter SharePoint with additional "versions" without any changes.

    1 vote
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    0 comments  ·  Sharepoint Integration  ·  Flag idea as inappropriate…  ·  Admin →
  19. Distribution function option to set the shapes at a set spacing.

    Currently the Distribute function places shapes based on the position of two extreme shapes. So the result can be overlap or large gaps. How about a way of placing shapes that have a set gap between them?

    1 vote
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  20. Gantt Charts by the hour

    Make it possible to create Gantt Charts by the hour, so it is possible to enter start and end date AND time as well as Duarion in hours (e.g. 4,5h). Please!

    2 votes
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
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